Case Study - Bury Pupil Accident Reporting


Bury Children’s Services, like all councils, have a statutory duty to collect reports of serious accidents to pupils. The standard method of reporting was via a two page paper form completed in school and sent by post to the Children’s Health and Safety section. Details were then transcribed manually from the paper forms into the authority’s MIS, Trent.

The solution:

We worked closely with the authority’s Children’s Health and Safety department to provide them with a custom information collection and analysis facility that would address not only all of the above problems, but which would provide other very significant benefits too.

  • We designed an online data collection form which:
    • Was clearer and easier to understand than the original paper form
    • Collected not only all the information on the original paper form, but additional useful information as well
    • Made completion of all key sections mandatory before submission was allowed, eliminating submission of partially completed forms
    • Made extensive use of entry by menu selection, making it both quicker and easier to fill in than the original form
  • Schools retain ownership of submitted forms and can add follow up information and update the forms easily at any time. All updates and additions are logged by the journal system and all previous versions are saved for reference.
  • The system provides schools with an efficient archiving system and set of reporting tools such that they can readily analyse their own data. This makes preparation of reports for governors and others extremely quick and simple.
  • Access to submitted forms by LA staff is immediate and key staff are alerted to the submission by email or text message.
  • There is a facility for LA staff to comment on an accident report. Those comments or feedback are immediately available for the school to view.
  • The IRIS Adapt system comes with a suite of search and analysis tools which allow full and rapid interrogation of the data from all schools. The authority now has a mass of readily accessible data upon which to base decisions and future policy.
  • H+S staff can share access to the data with other departments via individual user accounts. Fine-grained access control features mean that H+S staff have full control over how much information is shared and what read / write permissions other users have. For example name and contact details or other sections on forms can be hidden, or access can be read only.

Case Study - Bury Child Safeguarding Form


Bury MBC, like all councils, has a statutory duty to collect reports of child safeguarding issues from schools. Serious concerns are referred to Bury Safeguarding Schools and Extended services via the standard CAF form.

What the Child Safeguarding team wanted:

  • To provide schools with a simple and quick method by which staff could log low-level safeguarding concerns
  • To provide staff in schools with a facility to monitor and analyse their own safeguarding data
  • To provide a facility to alert the Designated Person in schools when multiple concerns were logged for a child
  • To provide the Designated Person (DP) in schools with a controlled access area for recording higher-level concerns
  • To provide a facility for officers in the LA to monitor and analyse all the CP data entered by schools across the authority

The solution:

We worked closely with the authority’s Child Safeguarding team to provide them with a custom information collection and analysis facility that would address not only all of the above problems, but which would provide other very significant benefits too.

  • We provided an online low-level concern form which:
    • Is common across all schools in the LA
    • Facilitates quick and easy logging of concerns by staff in schools
    • Is accessible to all school staff in the borough
    • Alerts the Designated Person in school by email when multiple concerns are logged for any one child

  • We provided a separate higher-level concern form which:
    • Is restricted access
    • Allows the DP in school to record their concerns and actions
    • Prompts to the DP to conduct a pre-CAF assessment

  • The system provides schools with an efficient archiving system and set of reporting tools such that they can readily analyse their own data.
  • The IRIS Adapt system will provide the authority with a mass of readily accessible data on low-level child safeguarding concerns, something which has previously been unavailable.

Case Study - Tameside Bullying and Discrimination Form


Tameside Services for Children and Young People collect reports of bullying and discrimination incidents from schools. The information was collected on separate paper forms and posted to different officers in the LA. The authority was looking for a way of making the reporting simpler and easier.

The problems:

  • Racist, discrimination and bullying incidents were reported on separate forms, so it was difficult to get a full picture, particularly where there were incidents that were both discriminatory AND bullying in nature.
  • Once a form had been submitted, there was no easy way for the school to record the final outcome or any further developments.
  • It was not clear that all schools were keeping adequate records for themselves of incidents reported to the LA.
  • Analysis of the information was not easy.
  • It was not easy to see which schools might be in need of support or training on bullying.

The solution:

Schools Data Services Ltd worked closely with Tameside’s Inclusive Services Educational Psychology department to provide them with a custom information collection and analysis facility that would address not only all of the above problems, but which would provide other very significant benefits too:

  • An online data collection form was designed which:
    • Combined the original separate paper forms into one, on-line form.
    • Was clearer and easier to understand than the original paper forms.
    • Collected not only all the information on the original paper forms, but additional useful information as well.
    • Made extensive use of entry by menu selection, making it both quicker and easier to fill in than the original form.
  • Schools retain ownership of submitted forms and can add follow up information and update the forms easily at any time. All updates and additions are logged by the journal system and all previous versions are saved for reference.
  • The system provides schools with an efficient archiving system and set of reporting tools such that they can readily analyse their own data. This makes preparation of reports for governors and others on bullying extremely quick and simple.
  • Access to submitted forms by LA staff is immediate and key staff are alerted to the submission by email or text message. The alert system is fine-grained enough to alert equal opportunities and anti-bullying staff only to incidents which are pertinent to them.
  • There is a facility for LA staff to comment on an incident report. Those comments or feedback are immediately available for the school to view.
  • The IRIS Adapt system comes with a suite of search and analysis tools which allow full and rapid interrogation of the data from all schools. The authority now has a mass of readily accessible data upon which to base decisions and future policy.
  • LA staff can share access to the data with other departments via individual user accounts. Fine-grained access control features mean that Services for Children and Young People staff have full control over how much information is shared and what read / write permissions other users have. For example name and contact details or other sections on forms can be hidden, or access can be read only.

By working in conjunction with SDS to develop the IRIS Adapt reporter we have the system in place to record precisely the information that we require and it can evolve to ensure the future wellbeing of children and young people in Tameside. IRIS Adapt is extremely cost effective, simple to implement and use, which will save us precious administration time, especially when responding to freedom of information requests.

Theresa Coughlan, Educational Psychologist Senior Practitioner, Tameside MBC

Case Study - GMP Safer Schools partnership


The Manchester City Division of Greater Manchester Police operates a Safer Schools Partnership arrangement with schools around the city. There are 18 officers attached to 20 high schools. The partnership is coordinated centrally by a small number of staff. Partnership coordinators at GMP were looking to improve the reporting and data analysis systems. They required a more transparent performance management system for their SSP officers, to record incidents and restorative justice not recorded on GMP systems - a core aim being to reduce young people's entry into the criminal justice system.

The requirements:

  • To create a system which provided:
    • a consistent format for recording incidents
    • more information regarding the caseload each officer was dealing with leading to more effective performance management
    • some demographic data on the young people involved
    • data on crime-based or school-based incidents
    • information on the distribution of officers’ time spent on various activities
    • suitable tools to analyse all the data

  • To provide sufficient information and data analysis for project director to:
    • justify the allocation of funds to the partnership or demonstrate value for money
    • bid for additional grants or funding
    • deploy officers in the most effective manner

The solution:

We worked closely with GMP’s Safer Schools Partnership staff and officers in schools to provide them with a custom recording and analysis facility that would address not only all of the above problems, but which would provide other very significant benefits too.

  • We designed an online system which:
    • provides a consistent format for recording incidents across the city
    • collects all the data necessary for full and effective analysis
    • provides a suite of search and analysis tools which allow full and rapid interrogation of the data from all schools
    • is simple and quick for the officers to use
    • can be accessed from any networked police or school based computer
    • collects additional data on officers’ workload and type of activities they are engaged in
    • provides officers with the facility to print out case notes and records
    • allows officers to update and add to existing records
    • provides officers with an efficient archiving system and set of reporting tools such that they can readily search and analyse their own data
    • facilitates seamless hand over of full case notes when officers move to other duties

The Safer Schools Partnership managers now have a mass of readily accessible data upon which to base decisions and future policy. Feedback from officers using the system has been very positive.

The preparation of reports by officers for school leaders and case meetings is now extremely quick and simple.